Roe Green
Infant and Nursery School
Our Privacy Notice
How we use your information — what to expect when Roe Green Infant School collects personal data, and your rights under Data Protection law.
Data Protection Officer
​​​Brent Council, Civic Centre, Engineers Way HA9 0FJ
Our privacy notices explain what to expect when Roe Green Infant/Strathcona School collects personal information. In this notice Roe Green Infant School, Princes Avenue, Kingsbury NW9 0LR is the data controller as defined by Data Protection legislation.
The Purposes of Processing This Personal Data
Providing education, training, welfare, and educational support services
Administering school property
Maintaining the school's accounts and records
Carrying out fundraising
Supporting and managing the school's employees
The school also uses CCTV systems to monitor and collect visual images for security and the prevention of crime
The detailed purposes, categories of people, categories of personal data to be processed, legal justification, retention and information sharing can be found on the school's Record of Processing Activities. A copy can be obtained from our Data Protection Officer.
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The Lawful Basis on Which We Use This Information
We collect and use information under one or more of the following legal basis.
Legal obligation - we need to process your information to comply with the law
Public task - we need to process your information to carry out the task to provide you with an education
Contract - we need to process your information as part of a contract such as a contract of employment
Consent - we need your permission to use your information. Where we require consent, we will make it clear when we ask for consent and explain how to go about withdrawing your consent
We collect and use pupil information under section 537A of the Education Act 1996, and section 83 of the Children Act 1989. We also comply with Article 6(1)(c) and Article 9(2)(b) of the General Data Protection Regulation (GDPR) 2018.
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We collect and use special categories of information for the following reason: the processing is necessary for reasons of substantial public interest. See gov.uk — data collection and censuses for schools.
Categories of Personal Data
The categories of information we may process include:
Name and personal details
Education details
Financial details
Family, lifestyle and social circumstances
Goods and services
Student and disciplinary records
Vetting checks
Visual images, appearance and behaviour
We also process sensitive classes of information that may include:
Physical or mental health details
Racial or ethnic origin
Religious or other beliefs
Trade union membership
Sexual life
Offences and alleged offences
We may process personal information about:
Students and pupils
Advisers and other professional experts
School staff
Members of school boards
Suppliers
Donors and potential donors
Complainants and enquirers
Individuals captured by CCTV images
Where necessary or required, we may share information with:
Education, training, careers and examining bodies
School staff and boards
Family, associates and representatives
Police forces
Local and central government
Healthcare professionals
Courts
Social and welfare organisations
Current, past or prospective employers
Voluntary and charitable organisations
Business associates and other professional advisers
Suppliers and service providers
Financial organisations
Security organisations
Press and the media
We will not adopt automated decision making, including profiling.
We do not process your information with third countries outside of the UK or EU zone without the safeguards being in place that are equivalent to the Data Protection Act 2018 or the General Data Protection Regulations (GDPR).
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If you fail to provide the personal data, we may not be able to deliver accurate services to you, and may also take action if it is required to do so by law.
The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years' census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information about Individual Pupils) (England) Regulations 2013.
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To find out more about the NPD, see the NPD user guide.
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The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by conducting research or analysis, producing statistics, or providing information, advice or guidance.
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The Department has robust processes in place to ensure the confidentiality of our data is maintained, with stringent controls regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process based on a detailed assessment of who is requesting the data, the purpose it's required for, the level and sensitivity of data requested, and the arrangements in place to store and handle it. To be granted access, organisations must comply with strict terms and conditions covering confidentiality, handling, security, retention and use of the data.
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For more information, see the department's data sharing process, the list of organisations granted access to pupil information, or contact the DfE directly.
Your Rights
Individual rights under Data Protection legislation
1
The right to be informed
Your right to know how your data is being processed, who it is given to, and for what purpose. This web page provides a summary; the Record of Processing Activities gives further detail. When you provide information, we ensure you have a Privacy Notice.
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The right of access
You have a right to access your personal data and relevant supplementary information — known as a "Subject Access Request". See ico.org.uk for more, or email the Data Protection Officer. You should receive a response within 30 days.
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The right to rectification
You have the right to have your personal data rectified if it is inaccurate or incomplete. Contact the relevant service area directly, or email the Data Protection Officer
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The right to erasure
Also known as "the right to be forgotten". There are circumstances where information cannot be erased — for example where the school must retain it for statutory purposes. Email the Data Protection Officer; you should receive a response within 30 days.
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The right to restrict processing
You have a right to request the school "block" or "suppress" processing of your personal data. Note this may not apply for most of the school's processes, as there is usually a legal duty to process information.
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The right to data portability
You have the right to obtain and reuse your personal data for your own purposes. Email or write to the Data Protection Officer.
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The right to object to processing
You have the right to object to processing in certain circumstances, as listed by the ICO. Email the Data Protection Officer to make a request.
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Rights related to automated decision making, including profiling
There are restrictions on automated decisions made without human involvement, and on profiling. Email the Data Protection Officer with any enquiry.
Change of Details
We try to ensure that all personal data held in relation to an individual is as up to date and accurate as possible. Please notify admin@rgreeninf.brent.sch.uk of any significant changes to important information, such as contact details, held about you
Concerns About Data Protection
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with our Designated Data Protection Officer in the first instance. Alternatively, you can contact the Information Commissioner's Office.
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You can raise your concern by emailing the School's Data Protection Officer at school.dpo@brent.gov.uk, or in writing to the Data Protection Officer, Brent Council, Civic Centre, Engineers Way HA9 0FJ.